Interested in hosting a u.s. COFFEE CHAMPS preliminary event?

Here is what you need to know!

These member driven events allow you to host their own fun and engaging community based competition. The event can be just the Preliminary competition or Hosts can add other fun activities like Latte Art Throwdowns or Parties for your community to enjoy.

Step 1: Fill out the Host Application Form. Deadline for Applications is June 30th, 2017. (Applications are now closed.)

Step 2: The U.S. Competitions Working Group and National Competitions Manager will review applications & select a minimum of 3 and a maximum of 6 Hosts for the 2018 Season.

Step 3: The National Competitions Manager will contact selected Hosts & provide them with information to help run their Preliminary Competition. All Host applicants will be contacted the week of July 3rd.

Step 4: SCA will announce the dates and locations of the all U.S. CoffeeChamps Preliminaries mid-July.

Step 5: U.S. CoffeeChamps Preliminaries will take place in August and September.

Goals:

  • To vet competitors for the U.S. CoffeeChamps Qualifying Competition

  • To facilitate increased access to coffee competitions for competitors and judges

  • To allow for more opportunities for the community to host their own events in a format that works for them

Details:

  • Host is encouraged to partner with 1-2 co-host companies to strengthen relationships within the community and to share responsibilities.

  • Hosts must have a Presiding Head Judge to help train judges & run each competition. The U.S. Head Judge Group will assign Hosts a Head Judge. Hosts are required to pay travel, accommodations, and a stipend to their Presiding Head Judge.

  • If the Host company has a Head Judge on staff, they are not required to pay the Presiding Head Judge. In these cases, Hosts are encouraged to use these Head Judges funds to bring in additional Head Judge(s) for added support.
     
  • Hosts must create a website, Facebook Group or Event, or similar web page for their Preliminary.
  • Host will be in charge of communicating with their registered competitors and judges about logistics and event details. The National Competitions Manager is available for Host questions and support but Preliminaries competitors and judges will only communicate with the Host.

  • Hold Barista and/or Brewers Cup Preliminaries

Barista Minimum Requirements:

  • 2 or more coffees from 2 or more roasters

  • Milk

  • Wares/Supplies (cups, steaming pitchers, knock boxes, etc)

  • 1-4 Espresso Grinders

  • 1-2 Espresso Machines

  • 6-12 sensory judges, 2-6 tech judges, 2-4 Head Judges

  • 12-36 Competitors over 1-2 Days

Brewers Cup Minimum Requirements:

  • 8-24 Competitors over 1-2 Days

  • 4-6 judges, 1-2 Head Judges

  • 1-2 Hot Water Towers

  • 1-4 Bulk Grinders

  • 2 or more coffees from 2 or more roasters

Selected Hosts will receive a digital Host Packet with:

  • Host Agreement/Code of Conduct
  • Head Judge Assignment

  • List of experienced judges

  • Rules & Regulations

  • Scoresheets

  • Scorekeeping tabulator

  • Registration Template

  • Schedule Templates

  • Sponsorship Resources & Restrictions

  • Marketing Sanctioning Seal & Placement on CoffeeChamps Website

  • Equipment Requirements

  • Volunteer Information

  • Supply List

Timeline*

  • June 30, 2017 - Host Applications close

  • Week of July 3rd - Host Applicants Contacted

  • July 10, 2017 - Hosts must have dates/locations finalized2

  • July 17, 2017 - SCA Marketing announces all Preliminaries

  • July 18, 2017 - Hosts start to registration for Preliminaries

  • August 1, 2017 - Start of 2018 Preliminaries

  • October 2, 2017 - End of 2018 Preliminaries 

  *Estimated Timeline, subject to change


Competition Structure

2018 U.S. Barista Preliminaries

  • 12-36 Competitors per Preliminary
  • 15 Minute Setup Time
  • 7 Minute Competition Time
  • 5 Minute Clean-Up time
  • 2 Espressos
  • 2 Milk Beverages
  • 2 Sensory Judges
  • 1 Technical Judge
  • 1 Head Judge
  • Top 8 Baristas from each of the Preliminaries will get a guaranteed spot at their choice of the U.S. CoffeeChamps Qualifying Competitions.

 


All remaining Barista spots at the U.S. CoffeeChamps Qualifying Competitions will be Open Registration, just like they were for the 2017 season.  

 

*All wares, equipment, and coffee will be provided for Barista competitors. Competitors may bring their own wares or grinder, if they would like, but it is not required. Competitors are required to use a Host provided coffee.

 

2018 U.S. Brewers Cup Preliminaries

  • 8-24 Competitors per Preliminary
  • 7 Minute Setup Time
  • 7 Minute Competition Time
  • 7 Minute Clean-Up Time
  • 2 Individual Brewers
  • 2 Sensory Judges
  • 1 Head Judge
  • Top 4 Brewers from each of the Preliminaries will get a guaranteed spot at their choice of the U.S. CoffeeChamps Qualifying Competitions.

 

 


All remaining Brewers Cup spots at the U.S. CoffeeChamps Qualifying Competitions will be Open Registration, just like they were for the 2017 season.  

 

*Equipment and coffee will be provided for Brewers Cup competitors. Competitors will need to bring their own manual brewing devices, filter media, and kettle(s). Brewers may bring their own grinder, if they would like, but it is not required. Competitors are required to use the Host provided coffee(s).